In today’s regulatory landscape, ticking the box isn’t enough. Regulators like the FCA, GDPR authorities, and industry watchdogs expect businesses to have demonstrable evidence of employee training and consistent proof of compliance monitoring.
That’s where compliance training monitoring systems come in. The right system doesn’t just track who has finished a course, it provides real-time reporting, and a clear audit trail that can stand up to regulatory scrutiny.
In this guide, we discuss how to select an effective compliance training monitoring system, what features to look for, and practical steps for integrating it into your day-to-day operations.
A compliance training monitoring system enables businesses and organisations to manage, track, and report on employee progress across all manner of training programmes.
These are typically a legal requirement, mandated by the industry, or related to company policies and codes of conduct. They’re formative in operating a compliant, safe, and inclusive business and workplace.
Compliance training will often include:
In most cases, the software integrates with a company’s existing systems for a clear, cohesive employee experience and a simpler way to conduct staff training.
Tracking staff training is an essential task for any compliant business. Not only does it provide employees and teams with a clear directive, but it ensures business continuity should an incident occur through verifiable reporting.
Without monitoring, organisations cannot categorically guarantee employees are receiving the necessary learning, and completing the courses. And, that they can apply what’s required by regional law, regulators, or internal policies.
Compliance training monitoring:
Compliance monitoring systems also provide a level of consistency across the workforce. All employees – regardless of seniority, department or location – receive the same baseline of critical knowledge, and systems enable standardised training updates when laws, regulations, or company policies change.
Having a good system in place also reduces knowledge gaps, subsequently reducing risk around liability and ‘unequal’ compliance.
Real-time reporting and customisable dashboards offer clear insights and immediate visibility into compliance training progress – providing actionable data for businesses.
Why this mattersWith real-time reporting, managers and compliance officers can instantly see the training which has been completed, or which may be overdue; giving oversight of potential risks. Issues can be addressed before deadlines or audits, and knowledge gaps and performance trends can be highlighted, refining training programs as required. |
With customisable dashboards, insights can be collected in a clear, digestible way which suits different roles and priorities within a business. Executives can see company-wide compliance training rates, while managers can hone in on their teams. This enables early intervention and proactivity.
Typically, the strongest compliance training monitoring systems cover both training and real-time analytics. Businesses looking to reliably track compliance and ensure adherence to regulations such as GDPR or Data Protection Act 2018 will need to consider a number of factors:
Most Learning Management Systems (LMS) can generate custom compliance status reports businesses can use in the event of an FCA audit. Some essential capabilities include:
When it comes to compliance, your organisation’s ability to adhere to policies and regulations hinges on an effective implementation.
All UK businesses have a number of legally mandated regulations and laws to adhere to, such as GDPR, anti-money laundering, anti-bribery and more. But, your organisation may also need to follow compliance related to the industry you operate in – such as manual handling – in addition to company-centric policies.
Once you have a comprehensive view of your needs, you can select a LMS or compliance training platform to support those requirements. As mentioned above, a tool which enables customisable dashboards, real-time reporting, audit trails, automated reminders and more will make your compliance training far easier.
And communicate these well across teams and departments. Accountability and tasking will naturally differ from manager to employee, but reinforcing company training policy, assigning ownerships, and following these up with firm steps will help long-term success.
Reliable LMSs and compliance training platforms will enable your organisation to automate the essential steps. Managers can automatically receive monitoring updates, employees will receive push reminders when training must be completed, and leadership can opt for real-time reporting. Keeping compliance on track, without a significant workload.
Compliance training may seem like a tick-box exercise, but the reality is: it keeps us all safe and protected. Whether you’re a business owner, a middle manager, or a member of a large team. Embedding this message within your internal culture is the first step in maintaining compliance, and reducing risk for all parties.
Whether you’re preparing for an audit or simply aiming to strengthen your culture of compliance, we can help you find the right system. Saving your business time, reducing risk, and keeping you confidently ahead of compliance obligations.
Our compliance portal has its own built-in LMS to manage and deliver training, AI assistance, reporting capabilities and compliance tools. These tools are designed to streamline your compliance learning. The tools include our:
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