How to Choose a Compliance Platform With Integration Capabilities

UK businesses are under growing pressure to keep pace with an increasingly complex compliance landscape. With new regulations tightening across areas such as sustainability reporting and fraud prevention, organisations need more than just policies and training; they need a streamlined way to connect the dots.

Key takeaways

• The compliance landscape is ever-changing, so it’s essential that L&D and compliance teams have a fully integrated platform for complete oversight and better management.
• A compliance platform can be integrated with HR software, your LMS, messaging apps and CRM platforms, including Salesforce.
• Skillcast’s compliance platform has a built-in LMS and compliance tools, AI assistance and reporting capabilities, so you can manage compliance from a single, collaborative environment.

Choosing a compliance platform with integration capabilities

• Why are integration capabilities important for a compliance platform?
• What should you consider when choosing a compliance platform?
• FAQs on compliance platforms with integration capabilities

Why are integration capabilities important for a compliance platform?

Compliance is regularly cited as a challenge by UK businesses, with 91% agreeing complexity has increased and another three-quarters admitting it has impacted profitability. From stricter sustainability reporting to the new Failure to Prevent Fraud penalties, the pressure is on L&D and compliance teams to manage any regulatory changes, while evaluating risk, creating policies, reporting and delivering training.

But without a fully-integrated compliance platform, there is little oversight of your compliance practices, so your training activities and compliance requirements could be misaligned, leading to potential breaches. If, for instance, your HR system isn't connected to your learning management system (LMS), it'll be harder to understand employees' training needs or send automated reminders to alert them to mandatory training.

"Integration helps you deliver a centralised, collaborative environment that focuses your compliance efforts in one place."

An integrated compliance platform offers a solution to this challenge. It provides complete insight into your processes, including outstanding and completed training, policies, certifications, reporting and more, so you can see how effective they are. Integration saves time because you don’t have to switch between different compliance tools, and it’s more accurate because the latest information is available in one place.

What should you consider when choosing a compliance platform?

When searching for a new compliance platform, integration is essential because your compliance practices can be embedded into your workplace processes and functions, ensuring nothing is missed.

1. Check integration partners

Compliance platform providers have integration partners, so if you already use business software, it can normally be integrated quickly. By integrating it with your talent management system, HR software, messaging platform or Salesforce, you won’t need to manually enter data into multiple platforms so it’ll increase accuracy and save you time, as well as allowing you to layer different insights.

Skillcast has many integration partners, including HR software, designed to give decision-makers insights into their workforce. When integrating this with an LMS, you can allocate the right training to the right employee (based on their department and role), ensure there are no diary clashes and maintain an accurate training record, including certifications.

It’s best to write a list of your existing compliance tools and processes, and compare these with the compliance platforms' integrations. Skillcast’s integration partners include:

• Access People HR
• Azure AD
• Bamboo HR
• Cornerstone
• Degreed
• Harvard ManageMentor
• HiBob
• iMIS
• Kallidus
• Okta
• One Login
• Slack
• Skillsoft
• Workday

Here is a full list of integration partners

2. Does it integrate with your LMS?

By integrating your LMS with your compliance training platform, you can automate processes like training and reporting. For example, uploading training documents to the content management system (CMS) for employees to access, and using the system to assign learning to individual employees or as part of role-based training plans.

It also improves the reporting process, since you can access templates and assign them to compliance officers. This allows users to capture insights such as employee confidence, trends and individual performance to form the basis of reports and drive improvements, like sending automated email follow-ups if employee confidence is low.

Some compliance platforms have a built-in LMS, including Skillcast, which enables you to track and manage compliance e-learning programmes. The LMS complies with SCORM, so it can deliver third-party courses and remote e-learning programmes with Skillcast Remote Services (SRS).

3. Compliance tools

As well as optimising training, a good compliance platform enables integration with various compliance tools such as employee surveys. Check if the LMS enables integration with these compliance tools:

• Policy hub: Enables you to upload and manage policies from a single platform
• Events management system: Manage training events and workshops, including reporting and automated tools for booking
• SMCR registers: Centralise and automate your SMCR process with the relevant registers
• Training 360: Integrate Training 360 to keep an accurate record of your offline training
• Compliance registers: Save time by automating staff compliance submissions with the relevant registers
• Compliance surveys: Design and launch employee surveys, such as engagement or wellbeing, using pre-built templates
• Compliance declarations: Digitise staff disclosures and use one of the many declaration templates, i.e. conflict of interest
• AI Digital Assistant: Make use of an AI-powered assistant to ask specific questions related to courses or policies

By choosing a platform with in-built compliance tools, you won’t need to invest in separate tools, and they'll already be connected to your LMS.

Find out more about Skillcast’s compliance tools.

4. Reporting

Compliance reporting can take weeks if you're doing it manually, while an integrated platform can save you time and effort. For example, with integrated HR software, you'll be able to view the exact number of employees who have completed training, who haven't completed it and when the training will expire. This information will be readily available for reports, saving you time chasing it down.

Skillcast also offers analytical reporting on e-learning courses to improve compliance, such as, deep insights into employee performance in training or common areas of concern across the organisation.

“Analytical reporting also helps you tackle compliance risks, where a breach could have significant reputational and financial consequences. One example is cybersecurity. You might see that an individual, or a whole team, has performed poorly in phishing attack tests and needs more targeted employee training to increase awareness.”

Read more about analytical reporting.

5. Artificial intelligence (AI)

While AI presents many opportunities for businesses in terms of efficiency, it’s also a disruptive technology, especially regarding compliance. If confidential data about your business or customers is input into open AI, for example, it could lead to a serious data breach. That’s why you need a privately hosted AI tool, which can help to streamline compliance and improve efficiency.

For example, Skillcast developed Aida – an AI-powered digital learning assistant that’s built on your company data. Learners can ask questions and get fast answers, with links to policies, e-learning courses or statutory documents. It enables targeted learning and reduces the risk of sensitive information being shared with third-party tools.

FAQs on compliance platforms with integration capabilities

What’s the best compliance training platform for integrating with an existing talent management system?

Skillcast is one of the best compliance training platforms because it has a built-in LMS that enables you to deliver training while offering an AI-powered digital learning assistant, reporting, and compliance tools. It can be integrated with an existing LMS and complies with SCORM, so you can also offer remote e-learning programmes.

Does your compliance platform integrate with Salesforce for employee compliance tracking?

Yes – Skillcast integrates with Salesforce using the built-in Salesforce REST API for user provisioning, so employee data can be synced, enabling them to be added to the system or removed automatically. They can then access their assigned training modules or courses based on their job role. Find out how to configure user provisioning from Salesforce to Skillcast.

Does your compliance platform support integration with an employee engagement platform?

Skillcast can be integrated with employee engagement tools; in fact, one of its integration partners is Slack, a messaging and collaboration platform. You could send automated compliance training reminders or notifications, or communicate with employees two-way via Skillcast.

Skillcast's integration capabilities

Skillcast is a compliance training platform that integrates with many existing tools and software, helping you manage the entire compliance process from one single platform. The portal goes a step further with a built-in LMS to manage and deliver training, AI assistance, reporting capabilities and compliance tools. These tools are designed to digitise and automate compliance learning. These include our:

• Learning Management System (LMS)
• Policy Hub
• Compliance Register
• Compliance Surveys
• Compliance Declarations
• AI Digital Assistant (Aida)

Find out more about software integrations.

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