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Compliance Registers

From data breaches, conflicts of interest and donations to gifts and hospitality, maintaining registers is a key aspect of compliance.

But traditional methods lack the ability to track and approve register entries in a timely and consistent manner.

Now you can easily manage all of your registers in one place with our online Compliance Register tool.

 

Book your demo
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Key Features

Compliance Registers is an application within Skillcast Compliance Portal that can be customised to match your policies, structure and procedures.

Entry registration

Register all entries across all device types such as: mobile, or desktop.

Auto-approve entries

Choose whether to automatically allow entry based on your parameters or escalate them for approval.

Create audit trails

Capture everything in all register entries by employees across your organisation.

Flag suspicious activity

Including: multiple gifts to a single recipient, or other unusual patterns.

Available Compliance Registers

Browse the full list of registers available with the Skillcast Learning Management System (LMS) to support your compliance.
 

Gifts and Hospitality

Personal Account (PA) Dealings

Expenses

Conduct Rules

Whistleblowing

Compliance Breach

RIDDOR Accident Book

RIDDOR Near-Miss Book

Personal Data Breach

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Gifts and Hospitality

  • Simplify the approval process for gifts and hospitality and encourage compliance with company policies
  • Automate approval using predefined criteria to focus on more significant submissions
  • Streamline analysis of suspicious patterns and audit trails, reduce administrative burden, and enhance compliance oversight
Learn more
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Personal Account (PA) Dealings

  • Manage and monitor personal account dealings to prevent conflicts of interest
  • Automated approval process, identification of potential irregularities, and establishment of comprehensive audit trails
  • Ensure adherence to trading policies, mitigate risks of insider trading, and maintain regulatory compliance
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Expenses

  • Facilitate the submission, approval, and tracking of employee expenses
  • Customisable criteria for auto-approvals, detection of unusual spending patterns, and detailed audit trails
  • Streamline expense management, reduce processing time, and enhance financial oversight
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Conduct Rules

  • Monitor breaches of the FCA's conduct rules
  • Simplify approval processes, detection of suspicious behaviour patterns, and creation of detailed audit trails
  • Promote a culture of compliance with FCA rules, and facilitate prompt investigations into potential violations
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Whistleblowing

  • Enable users to anonymously report misconduct, unethical behaviour, or compliance concerns
  • Support audit trail for follow-ups, and secure reporting channels
  • Encourage a speak-up culture, protect whistleblowers, and enhance regulatory compliance
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Compliance Breach

  • Record and manage a variety of compliance breaches: money laundering, bribery, cybercrime, tax, environmental and other breaches
  • Comprehensive forms to capture breach details, defined approval workflows, and audit trails
  • Ensure timely reporting, and facilitate thorough investigations and reporting
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RIDDOR Accident Book

  • Maintain records of workplace accidents as required under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations)
  • Form template based on the UK Health and Safety Executive (HSE) recommendation
  • Enhance workplace safety, ensure regulatory RIDDOR compliance, and support audits
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RIDDOR Near-Miss Book

  • Maintain records of near-miss incidents as required under RIDDOR, and identify potential hazards before they lead to accidents
  • Report form based on the HSE recommendation
  • Encourage a proactive approach to workplace safety, ensure regulatory RIDDOR compliance, and support audit
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Personal Data Breach

  • Document personal data breaches in accordance with UK Information Commissioner's Office (ICO) guidelines to ensure data protection compliance
  • Structured reporting form based on the ICO template
  • Support GDPR compliance, audits and implementation of corrective actions

Ready to see compliance made simple?

In a personalised 30-minute demo, we’ll explore your compliance challenges, identify your organisation’s needs and demonstrate ways to make compliance seamless across your business.

Demo highlights

During your session you'll see how to:

  • Deliver compliance training that actually changes behaviour
  • Gain real-time visibility of compliance risk
  • Scale employee and manager training across your organisation
  • Leverage support offered by a dedicated customer success manager
  • Embed compliance habits into your everyday workflows

Complete the form and one of the team will be in touch to finalise your demo.

Feefo Customer Rating  ★★★★★ 4.9/5

Your questions, answered

Are Skillcast courses SCORM-compliant?

Yes. This means they can be delivered via the Skillcast Portal or any other SCORM-compliant Learning Management System.

What other tools are needed beyond training?

A comprehensive compliance solution often needs more than just training. Alongside e-learning, tools such as declarations, surveys and registers that track compliance tasks are usually essential. Skillcast provides full support to help you set up these additional tools.

Is our training content still compliant with the latest legislation?

  • You can check the latest course content updates in our library updates page: https://www.skillcast.com/compliance-course-library-updates
  • For major legislative changes, we:
    • Send you email alerts to ensure you are notified
    • Offer you a free trial of newly created or updated content
    • Host webinars with compliance experts to explain the changes and how our training supports your ongoing compliance

Can you translate our content into other languages?

Yes, we offer translations in a wide range of languages. Let us know your needs, and we’ll confirm availability or work with you to plan translations for your selected modules.

What file types are supported by the Skillcast system?

Features

Supported file types and details

File Exchange

File types: PDF, Excel spreadsheets, Word documents, SCORM and xAPI files, and compressed zip files. Max file size: Default is 1GB, can be increased to a max of 2GB

SCORM files

Versions: SCORM 1.2, SCORM 1.2 for Moodle, SCORM 2004 2nd, 3rd and 4th Edition. Max file size: 1024MB

xAPI file

Max file size: 2GB

Videos

File types: MP4 or MOV. Videos must be optimised, with a max file size of 100MB. If the file is bigger, our Design Team can help

Images

File types: jpg, png and gif. The file size should ideally be 100KB, but it can be up to 250KB

CPD evidence

File types: Word, PDF, Excel and CSV. File size: the limit should be whatever the portal config option is set to. Servers are set to max 2GB

Policy documents

PDF or Word File size: the limit should be whatever the portal config option is set to. Servers are set to max 2GB

Offline activities evidence

File types: PDF, DOC, DOCX, XLS, XLSX, CSV, PNG, GIF, JPEG, JPG, PPTX and MSG. File size: the limit should be whatever the portal config option is set to. Servers are set to max 2GB

Client logo files

File types provided by client: EPS, PDF, AI and SVG

Registers

PDF, DOC, DOCX, XLS, XLSX, CSV, PPT, PPTX, POT, PPA, PPS, JPG, JPEG, PJEPG, PNG, BMP, GIF, MP4, MOV, WMV, CPTX, CP, TXT, ZIP and MSG files

Declarations

JPG, JPEG, PNG, GIF, XLS and XLSX files

 

What is Aida and how does it ensure reliable answers?

 Aida is an AI tutor embedded in courses that allows learners to ask questions at any point during learning. It draws exclusively on content that has been vetted and curated by your organisation, including course materials, internal policies, approved web resources, and regulator sites. This curated approach ensures answers reflect accurate, organisation‑specific guidance. 

Can administrators see what questions are asked and how Aida responds?

Yes. Reporting includes both the questions asked and Aida’s responses. For meaningful insight, questions are also categorised by topic (e.g., records management, gifts and hospitality) to reveal trends. All reporting is anonymised by default to encourage open, non‑threatening inquiry. To protect assessment integrity, Aida is disabled during assessments and is only available during the learning components of a course.