Manage your compliance policy lifecycle 

Centralised policy management

Efficient approval workflows

Single Sign-On (SSO)

Dynamic assignment and chase-ups

Trackable, automated attestation

Digital signatures

Timely notifications

Flexible policy publishing

Optional page delays

Policies and learning combined

Centralised policy management Efficient approval workflows Single Sign-On (SSO) Dynamic assignment and chase-ups Trackable, automated attestation Digital signatures Timely notifications Flexible policy publishing Optional page delays Policies and learning combined

Centralised policy management

Access and manage all your policies from a single, central location, so nothing gets lost across shared drives or inboxes. Built-in version control and full revision history let you track every change over time and see exactly who updated what, and when.

Efficient approval workflows

Set up customisable approval workflows that reflect how your organisation actually reviews and signs off policies. Route documents to the right reviewers in the right order, reducing bottlenecks and speeding up the path to publication.

Single Sign-On (SSO)

Users can access their policies using their existing company login, removing the need for separate usernames and passwords. This makes it quick and easy to embed policies into everyday business processes, helping policy review become a natural part of the working day.

Dynamic assignment and chase-ups

Assign policies automatically by role, so each person receives only the documents relevant to them. Automated reminders and chase-ups take the manual effort out of following up, helping you reach full completion faster.

Trackable, automated attestation

Monitor compliance in real time with clear visibility of who has and hasn't attested to each policy. Attestations are automated, and policies can be periodically reassigned for re-attestation to keep your workforce up to date.

Digital signatures

Users can formally sign their attestations digitally, creating a clear and auditable record of acceptance. Signatures can be personalised with a choice of font and colour for a professional, familiar feel.

Timely notifications

Users are notified automatically whenever a policy is updated, so they're always working from the latest version. Admins are alerted whenever a user declines a policy, along with the user's mandatory explanation, making it easy to identify and address concerns quickly.

Flexible policy publishing

Publish selected documents purely for reference, without requiring users to formally acknowledge them. This keeps supporting guidance and information easily accessible while reserving tracked attestation for the policies that need it.

Optional page delays

Add a configurable delay before users can move on to the next page, preventing them from simply clicking through without reading. This encourages more considered review of each policy and gives you greater confidence that attestations reflect genuine understanding.

Policies and learning combined

Integrate policies seamlessly with your training programmes, so employees can connect what they're asked to follow with why it matters. Bringing policies and learning together improves understanding and engagement, while giving users a single, joined-up compliance experience.

Your questions, answered

Policy Hub

Policy Hub

How do you manage company policies?

Keeping on top of regulation and making sure that policies reflect the latest changes can be easier said than done. Agreeing and then articulating each policy is a time-consuming process that needs business-wide input to master.

A strategic approach is needed spanning problem emergence, agenda-setting, consideration and then the selection of policy options.

Once drafted and approved, corporate policies need to be accessible and easy to understand. Then once read, employee attestations must be sought to confirm business-wide understanding. In certain cases, for employees to fully understand, policies need to be available in their own languages, especially if they are not proficient in other second languages they speak. The final step is regular monitoring to ensure your company and your people are in check.

Where does policy management go wrong?

Most companies use word-processing tools to write and amend their corporate policies. Then drafts are exchanged over email, with all the version control and tracking issues that entails. Then once signed-off, policies are emailed to employees. Finally, employees attest that they have read and understood each policy – again by email.

This approach is inefficient, fragmented and most importantly, makes it very difficult to track who has attested to what and may prompt regulators to ask some serious questions about compliance processes.

How do I know if a compliance platform will actually engage employees?

Look for platforms with interactive training, gamification, and feedback tools. Employee experience should be part of the demo and trial process. When it comes to employee engagement, relevance is key. Some polices are relevant to all staff while other policies should to be targeted to employees based ondepartment role or seniority. At Skillcast, this is automated. For example, new joiners automatically recieve the right policies and attestations based on whether they are line managers/their job titles.

How can RegTech help manage policies?

Luckily, there are RegTech solutions that can help address these challenges. Policy management platforms are a proven and cost-effective means of creating, socialising and driving attestation for up-to-date corporate policies and demonstrating constant compliance with moving regulation.

Our Artificial Intelligence Digital Assistant (Aida) allows employees to simply ask a question and get an instant, contextual answer, instead of having to reread entire policies. This really boosts engagement and efficiency. In terms of ensuring policy understanding and referencing, Aida is a valuable partner.

RegTech systems can automatically notify corporate policy owners when their policies need to be updated and reviewed, while changes can be instantly cascaded to respective teams and employees. They can limit who accesses which documents, meaning that the right employees engage with the right subject matter. And they can even control the format and language too.

Perhaps, most importantly, employee completion can be analysed according to geography, department and level. That helps you target your resources to where they are needed most, boosting compliance levels and ultimately saving you time and money.

Does Policy Hub support version control?

Yes. Every policy version is tracked, allowing you to maintain a complete history of changes and ensure employees always access the latest approved document.

Can we track policy attestations?

Yes. Policy Hub records who has read and attested to each policy, giving you a clear audit trail and real-time visibility of completion across your organisation.

Can policies be assigned to different employee groups?

Yes. Policies can be targeted based on factors such as role, department or other user attributes, ensuring employees only receive policies relevant to them.