6 steps to stay compliant with sensitive personal data
Even before the introduction of GDPR, the financial penalties for misuse of personal information were significant and enforced. Follow our 6 steps to reduce the risks for your organisation.
Data regulators in France, Spain and the Netherlands flexed their muscles during the run up to GDPR implementation.
In France, Facebook was fined €150k by CNIL, the data protection regulator, for collecting user data without their consent or without a legal basis.
Whilst the Dutch data regulator also found evidence that Facebook had used sensitive personal data on sexual preferences to target adverts but chose not to impose any financial penalty.
Tips to stay compliant when using special category data (sensitive personal data):
- Make sure you're clear about what is classed as sensitive personal data (special category data) - Broadly, as previously under the Data Protection Act, it includes any data relating to race or ethnic origin, religious or political beliefs (including trade union membership), data on health, sex life or sexual orientation. However, under GDPR, it also includes genetic and biometric data (see Article 9).
- Gather information - Find out what special category personal data is currently collected and processed by your firm. Is it legitimate and lawful?
- Be clear about the legal basis for processing - For example, whether you have explicit consent, whether it is required for the performance of specific contracts, or for other specific purposes (such as the public interest or the vital interests of an individual).
- Conduct a Data Protection or Privacy Impact Assessment - We all have a duty to do so where there is a high risk to the rights or freedoms of data subjects. Remember, individual consent may not be enough and you may also need processing to be sanctioned by the data protection authority where risks are high.
- Take extra care with health data - The definition is broad under GDPR and includes past, present or future physical or mental health, information from testing or examination of a body part or bodily substance, genetic and biological samples, information on diseases or risk, disability, medical history, clinical treatment, and so on. Be aware that different Member States may also have separate regimes.
- Check the rules on criminal convictions and offences - These are dealt with separately under GDPR (see Article 10) and this type of data is now subject to greater restrictions.
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