Understanding Failure to Prevent Fraud (FTPF)

Your questions, answered

Failure to Prevent Fraud

Fraud Prevention

Common FAQs

Failure to Prevent Fraud Fraud Prevention Common FAQs

We have identified we need to train external contacts we consider to be Associated Persons, what is an effective way to do this?

The FTPF package includes micro-learning that is ideal for short engaging training for external contacts.  You'll nee to make sure your LMS supports external assignments, or speak to us about Skillcast managing these assignments for you.

We would usually send out the same Fraud course to all staff, why does Skillcast offer Managers versions of the courses?

The new FTPF offence includes new responsibilities and new penalties for Managers in firms where internal fraud is not prevented.  It's really important to ensure Managers are aware of this, Manager versions of our courses really focus on this and what managers can do to mitigate this risk.

How can I make sure every employee has read and agreed to our anti-fraud and conduct policies?

Our Policy management ensures employees review and acknowledge key anti-fraud and conduct policies, creating a clear audit trail for regulators. You can manage policy updates, track completions, and demonstrate compliance—all from one place.

How can I measure my employees’ awareness of fraud risks and identify gaps in understanding?

Our Fraud Prevention Staff Survey helps you gauge staff awareness of fraud risks and pinpoint areas that need attention before issues arise. You can run periodic surveys to monitor culture, track improvements over time, and target further training.

How can I give employees a secure way to record suspicious activity so we can act quickly?

Our Suspicious Activity Register allows staff to log concerns or irregularities they observe, helping you detect potential issues early. The secure register can be reviewed by compliance teams, enabling prompt investigation and action.

How can I provide employees with a safe and anonymous way to report suspected fraud?

Our Whistleblowing Register gives employees a confidential channel to report potential fraud without fear of retaliation. This demonstrates to regulators that you take whistleblower protections seriously and encourages a culture of transparency.

How can I evidence anti-fraud measures that happen outside of e-learning?

Our Offline Activity Register captures anti-fraud initiatives that take place beyond the LMS—such as manager briefings, toolbox talks, and verbal training. This ensures you can evidence all preventative measures, not just online learning.

How can I ensure employees are aware of our Fraud Prevention policies and procedures? 

Our Policy Hub makes it easy to distribute your Fraud Prevention policies to all employees and track their acknowledgement. You can set up automated reminders to ensure that employees review and agree to comply with these policies, providing a clear record of engagement to support compliance.

How can employees report suspicions of fraud anonymously?

Our Whistleblowing Register provides a secure and anonymous platform for employees to report any suspicions of fraud. This tool ensures that employees can raise concerns without fear of retaliation, allowing your organisation to address potential issues promptly and transparently.

How can I make sure every employee has read and agreed to our anti-fraud and conduct policies?

Our Policy management ensures employees review and acknowledge key anti-fraud and conduct policies, creating a clear audit trail for regulators. You can manage policy updates, track completions, and demonstrate compliance—all from one place.

How can I measure my employees’ awareness of fraud risks and identify gaps in understanding?

Our Fraud Prevention Staff Survey helps you gauge staff awareness of fraud risks and pinpoint areas that need attention before issues arise. You can run periodic surveys to monitor culture, track improvements over time, and target further training.

How can I provide employees with a safe and anonymous way to report suspected fraud?

Our Whistleblowing Register gives employees a confidential channel to report potential fraud without fear of retaliation. This demonstrates to regulators that you take whistleblower protections seriously and encourages a culture of transparency.

What are the most common types of fraud in construction?

• Bid rigging and collusion during tendering
• False invoicing and overbilling
• Theft or misuse of materials and equipment
• Manipulation of progress reports or timesheets
• Warranty or insurance fraud after project completion

Why is the construction industry especially vulnerable to fraud?

The industry’s structure makes it a target. Projects often involve multiple subcontractors, large sums of money, and tight deadlines, all of which create opportunities for misconduct. Oversight can be challenging, particularly when work happens across several sites, making fraudulent activities harder to detect.

How can companies detect fraud early?

Early detection is about combining good oversight with smart tools. For example:

• Monitoring financial records for irregular billing.
• Using data analytics to flag suspicious payment patterns.
• Carrying out site inspections and inventory checks.
• Providing safe, anonymous channels for employees to raise concerns.

These steps make it much harder for fraud to go unnoticed.

What role does leadership play in fraud prevention?

Leaders set the tone. If executives and managers demonstrate a strong commitment to integrity, employees are far more likely to follow suit. This means:

• Making anti-fraud policies clear and accessible.
• Enforcing rules consistently — no exceptions for "star performers."
• Rewarding ethical behaviour alongside project results.

Are Skillcast courses SCORM-compliant?

Yes. This means they can be delivered via the Skillcast Portal or any other SCORM-compliant Learning Management System.

What other tools are needed beyond training?

A comprehensive compliance solution often needs more than just training. Alongside e-learning, tools such as declarations, surveys and registers that track compliance tasks are usually essential. Skillcast provides full support to help you set up these additional tools.

Is our training content still compliant with the latest legislation?

• You can check the latest course content updates in our library updates page: https://www.skillcast.com/compliance-course-library-updates
• For major legislative changes, we:
  • Send you email alerts to ensure you are notified
  • Offer you a free trial of newly created or updated content
  • Host webinars with compliance experts to explain the changes and how our training supports your ongoing compliance

Can you translate our content into other languages?

Yes, we offer translations in a wide range of languages. Let us know your needs, and we’ll confirm availability or work with you to plan translations for your selected modules.

What file types are supported by the Skillcast system?

Features	Supported file types and details
File Exchange	File types: PDF, Excel spreadsheets, Word documents, SCORM and xAPI files, and compressed zip files. Max file size: Default is 1GB, can be increased to a max of 2GB
SCORM files	Versions: SCORM 1.2, SCORM 1.2 for Moodle, SCORM 2004 2nd, 3rd and 4th Edition. Max file size: 1024MB
xAPI file	Max file size: 2GB
Videos	File types: MP4 or MOV. Videos must be optimised, with a max file size of 100MB. If the file is bigger, our Design Team can help
Images	File types: jpg, png and gif. The file size should ideally be 100KB, but it can be up to 250KB
CPD evidence	File types: Word, PDF, Excel and CSV. File size: the limit should be whatever the portal config option is set to. Servers are set to max 2GB
Policy documents	PDF or Word File size: the limit should be whatever the portal config option is set to. Servers are set to max 2GB
Offline activities evidence	File types: PDF, DOC, DOCX, XLS, XLSX, CSV, PNG, GIF, JPEG, JPG, PPTX and MSG. File size: the limit should be whatever the portal config option is set to. Servers are set to max 2GB
Client logo files	File types provided by client: EPS, PDF, AI and SVG
Registers	PDF, DOC, DOCX, XLS, XLSX, CSV, PPT, PPTX, POT, PPA, PPS, JPG, JPEG, PJEPG, PNG, BMP, GIF, MP4, MOV, WMV, CPTX, CP, TXT, ZIP and MSG files
Declarations	JPG, JPEG, PNG, GIF, XLS and XLSX files

 

What is Aida and how does it ensure reliable answers?

 Aida is an AI tutor embedded in courses that allows learners to ask questions at any point during learning. It draws exclusively on content that has been vetted and curated by your organisation, including course materials, internal policies, approved web resources, and regulator sites. This curated approach ensures answers reflect accurate, organisation‑specific guidance. 

Can administrators see what questions are asked and how Aida responds?

Yes. Reporting includes both the questions asked and Aida’s responses. For meaningful insight, questions are also categorised by topic (e.g., records management, gifts and hospitality) to reveal trends. All reporting is anonymised by default to encourage open, non‑threatening inquiry. To protect assessment integrity, Aida is disabled during assessments and is only available during the learning components of a course.